AGMs & Changes to Committee Members

2011 A.G.M. Minutes

Held on the 6th of January 2011, at the Marsden Inn 

Present:
John Douthwaite, Ken Drummond, Derek Armstrong , Nick Swales, Henry Oliphant, Anthony King, Bethany King, Bede Kerrigan.
Apologizes: - Ken Scott, Paul Barrow, Albert King
Prior to the meeting a long discussion regarding the welfare of Ken Scott took place & everyone wished for a speedy recovery & a quick return to the club.
2011 AGM.
The Vice-Chairman opened the meeting
The 2010 minutes were read & proposed true by Derek Armstrong. 2nd by Nick Swales.
Treasurer's Report:
Was read in Ken Scott's absence by Bede. & proposed true by Ken Drummond & 2nd by Henry Oliphant. A more comprehensive report to follow when Ken is well.
Secretary's Report:
We have been through yet another strange year not knowing if there would be any sponsorship or would we be able to give to charity,
Concerns about yet another show team, people taking advantage by using a Yorkshire show to gain entry into the Three Rivers yet not supporting the North East. This was overcame by eliminating the 85+ scoring fish & leaving it up to the discretion of judges at TTAA run Shows only.
Regarding STAMPS once again we achieved another very good show, prizes obviously better than other shows albeit we were down on sponsorship as were other clubs, because we plan a year ahead & foreseen this possibility we were well covered.
Once again King British came to the fore covering all the first prizes.
The club photography competition I believe was a success & should be considered for the show.
The fact we donated £150 to charity, being Air Ambulance, Charles Young Centre & Heart Call once again makes me proud to be a member of STAMPS but sad other clubs don't see fit to follow suit.
Remember this club is not only about fish but caring for each other.
I thank you all for your support & friendship.
Proposed true: John Douthwaite, 2nd by Anthony King
Show Secretary's report:
Nothing much to report, our open show went well, again increasing the number of entries. This year we had 274, the highest in the North East & third highest in the FBAS.
STAMPS did well, having at least one place in most Classes. In particular Bede with 3 championship classes.
I would just like to thank everybody who pitched in and helped make it a good day.
Proposed as True Record: Henry Oliphant, 2nd by Nick Swales. Passed
Election of Officers
Chairman + Treasurer Ken Scott.
Proposed:- Anthony King, 2nd by John Douthwaite. Passed
P.R.O. Paul Barrow. 
Proposed: John Douthwaite, 2nd by Bede Kerrigan. Passed
AOB
In the event of Quizzes Talks etc. members will be required to notify the Secretary no later than 5pm on the day of the event.
Proposed: John Douthwaite, 2nd by  Bede Kerrigan. Passed
Members to attend a minimum of 10 meetings per year & all members to be active at Club events.
Proposed: John Douthwaite, Henry Oliphant.
Dr David Ford to be asked to give a lecture, present prizes & possibly judge Photography class at the annual show.
Proposed: Bede Kerrigan, 2nd by Nick Swales
Show entries to be 20p up to £3. non exhibitor's 50p entrance. 
Proposed:- John Douthwaite, 2nd by Anthony King. Passed
Auction commission to be 15%. 
Proposed: Ken Drummond, 2nd by Derek Armstrong. Passed
Show to have unlimited entries, cancelling the previous 20 maximum.
Proposed:- Anthony King, 2nd by Nick Swales
All subs to be paid by the end of January. Passed
Meeting Ended

2010 A.G.M. Minutes

Held on the 4th of January 2011, at the Marsden Inn 
(Re -scheduled from December 2010 due to bad weather)

Chairman opened the meeting at 8.00pm
Present:
John Douthwaite. Wendy Charters, Dave Charters, Daniel Charters, Amy Charters, Nick Swales, Henry Oliphant, Ken Drummond, John Skillcorn, Paul Barrow, Bede Kerrigan, Ken Scott.
Apologies for Absence:
Bethany King, Albert King, Anthony King, Darren Lamb.
2009 Minutes
Minutes read by the Secretary.
Matters arising - none.
Accepted as true record.
Chairman's Report:
The Chairman reported another good year for the club, our reputation as helpful and friendly spreading.
General Secretary's Report:
The Secretary congratulated the club on their magnificent effort helping at shows from Glenrothes to London. He also commented on this year's Open Show, which was very successful.
Treasurer's Report:
The Treasure reported a healthy bank balance despite a lot of money being paid out for a bus trip, sweat shirts,  the Christmas meal & charity.
Show Secretary's Report:
The Show secretary noted the rising popularity of Open Show and in particular, the rising numbers of entrants at our show. He was a little disappointed at the lack of support for the auction, which was on the same day as an important World Cup match. Show Secretary produced a schedule for this year's show.
PRO's Report:
The PRO reported he had been to many shows and auction this year, barring getting lost and not finding parking spaces.
All Reports accepted as a true record.
Election of Committee Members
Auction Manager:
Nominated: Wendy Charters. Proposed by John Douthwaite, seconded by Ken Drummond.
Accepted unanimously.
General Secretary:
Nominated: Bede Kerrigan. Proposed by John Douthwaite, seconded by Ken Scott.
Accepted unanimously.
Show Secretary:
Nominated: John Douthwaite: Proposed by Ken Drummond, seconded by Wendy Charters.
 Accepted unanimously.
Vice-chairman:
Nominated: Ken Drummond. Proposed by Paul Barrow, seconded by Henry Oliphant.
Accepted unanimously.

AOB:
Re-new YAAS subscription?
Members voted not to re-affiliate but still support their shows by attending & helping out.
Lack Of Support For People Putting On Entertainment.
Paul said that four events had to be cancelled last year because of very low turn out. This was unfortunate because of the work put in by people, and the effort required to bring equipment to the club.
Secretary asked for member to let him know if people can't attend these so a discussion can be made beforehand about running the entertainment.
Running Solway's Auction
Members agreed to run the auction for Solway.
Offer To Help At Solway's Show This Year.
Members agreed to set and run Solway's Tri-specialist show if John is not fully recovered.
Possible Bus Trip To Aquatic Outlets In 2011
Club agreed to have a subsidized bus trip at the beginning of the year. (March/April)
Details to be arranged at a later date.
Show & Auction Dates
John Douthwaite reported he had made up a comprehensive list of dates for Scotland and the North of England. Show date were give to all members.
Trophies Donated By John Cowan & Possible Show Trophies
John Cowan had presented some good quality trophies to the club, it was accepted by the club to keep them for our own use - this use to be decided at a later date.
Ryedale Twinning Date
The Secretary reported that David Marshall had told him that there would only be a maximum of 3 people coming to the Funday, and suggested that this event be amalgamated with another event. A suggestion was made that it could coincide with the beach trip to Whitburn, finishing at the Marsden Inn for a pub meal. This was accepted in principle, planning to take place at a future meeting.
Changes To Table Shows In 2011
A simplified class structure was agreed and an increase in entries to 2 per exhibitor also agreed.
Possible Social Night
Dates for the Christmas meal (cancelledfromlast year) were discussed. Wendy gave the Secretary a list of dates, which would allow all of her family to attend (due to shift patterns). The Secretary & Chairman will to approach the Marsden Inn's management to confirm dates.
TTAA Open Show/Three Rivers Show
It was proposed we put forward to the TTAA AGM that these two shows be combined into one big show in 2011 to celebrate 40 years of the TTAA.

Possible Activities For 2011
Photographic Talk And Competition
Competition to be judges at the end of the season. Arrangements to be made at a later date. To be organised by Paul.
Show & Tell
Members will bring related groups of fish along and have an open discussion about them. Three events to be organises by Bede & Paul, hopefully other will offer an event.
Visit To Whitburn To Survey The Wildlife
To be organised by Paul.
Most Improved Show Fish Over Season Competition
Details to be finalised at a future meeting.
Take Part In Newcastle University's Coast Watch
Members to apply themselves, Bede to provide everyone with contact details.
Trip Maryport Aquarium &/or Aquarium of Lakes &/or shops.
Proposed as an alternative to the bus trip to shops. To be discussed at a later date.
Trip To Farne Islands
Travel by Cars. Paul will look into this with reference to people with disabilities & price of trip.

Chairman closed the meeting at 9.15pm

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STAMPS AGM Agenda 2009
Chairman to open meeting
Minutes of last AGM
Read & agreed
Secretary’s report
Went on forever
Treasurer’s report
Agreed
Vice Chairman’s report
Delegate’s report
The delegate reported the sad news that due to a letter sent to Mr. Alan Race, and partially read at meeting, the TTAA Council spit out their collective dummy and disbanded the TTAA after nearly 40 years of existence. STAMPS was blamed for this because of libelous and untrue statements made by an anonymous writer of this private letter. It was decided to send all correspondence to the FBAS regarding the TTAA Council's mis-handling of a genuine complaint by STAMPS to those involved.
Show Manager’s report

Proposals to be voted on and or discussed
Committee Members:
1) Chairman, KEN SCOTT; proposed by Paul Barrow & seconded by John Douthwaite
2) Treasurer, KEN SCOTT; proposed by Paul Barrow & seconded by John Douthwaite
3) P.R.O.  PAUL BARROW; proposed John Douthwaite & seconded by Bede Kerrigan

Election of Chairman 
Mr. Ken Scott elected
Election of Treasurer 
Mr. Ken Scott elected
Election of PRO
Mr. Paul Barrow elected
Change to constitution
5) FBAS DELEGATE RULES TO BE ADDED TO THE CONSTITUTION; proposed. Paul Barrow & seconded by Ken Scott
6) STAMPS TO APPLY FOR AFFILIATION TO YAAS;  proposed Bede Kerrigan & seconded by Anthony King
Changes to Table Show Rules
7) TABLE SHOWS TO BE RE ARRANGED AS PER ENCLOSED PROPOSAL; proposed Paul Barrow & seconded by Bede Kerrigan
Purchase of Slide Projector
8) THE CLUB TO BUY A PROJECTOR; proposed by Paul Barrow.
TTAA proposal
John Cowan proposes that the TTAA be made aware that fish gaining FBAS Specials are eligible for the Three Rivers Championship.

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STAMPS AGM, 11th December 2008 

Present:
John Douthwaite, Wendy Charters, Amy Charters, Ken Scott, Albert King, Anthony King, Bethany King, Peter Wright, Bede Kerrigan

Apologies for Absence:
 Paul Barrow, Daniel Charters, Dave Charters, Darren Lamb, Ken Drummond.

Minutes of Last AGM
Read out, and accepted by Peter Wright seconded by John Douthwaite

Chairman's Report
2008 turned out yet another successful year in all aspects of fish keeping for STAMPS. Table shows, quizzes, talks and slide shows proved a big success and again an excellent year on the Show bench.  I believe it would benefit the hobby if other clubs followed suit.
End of report

Treasurer's Report:
It has been an interesting year because of fuel prices hobbyists have been reluctant to travel to shows causing show entries and auction numbers to be down.  STAMPS came through this very well with show entries up on last year and Auction support very good. Because of this we have a very healthy bank balance from which we were able to donate to Cancer Research and the Charles Young Centre.

Secretary's Report
Another successful year for STAMPS both on the show scene and meeting old and making new friends around the country and Australia. Tremendous success at the shows especially the North East where at times some shows appeared to be organized by a philatelist Society as they were STAMPS Exhibitions. The camaraderie has been outstanding and this came to the fore at the last Auction where everyone worked for each other.  Welcome visitors were Harry & David from Australia who appeared at times to be overwhelmed by the friendliness shown to them and the standard of the fish and the low prices we get them for (£200 for a 2” Discus in Australia). I hope we keep this link going. The only down side to the year was the loss of Keith Drummond, I have not the intelligence to express to Jean & Ken how we feel about their loss God bless them both. The success of any Society is togetherness and we should strive never to loose it.
End of report

Show Secretary’s Report
Sorry I can’t be with you tonight. The open show went well this year with increased entries. A clash of shows meant we lost quite a few more exhibits to Corby. STAMPS made a clean sweep of important awards at our own and other shows. We also did well at national level: Bede was 4th, Robbie 5th, Amy 16th & Darren 19th in the FBAS Role of Honour. Robbie, who beat John by 1 point, won the table show trophy, while Bede was 3rd and Amy 4th. It is hoped that there will be a new show at the end of the year; this will be the Three-river, which will run in conjunction with the TTAA auction. It is hoped that more exhibits will be forthcoming when the Three-rivers is held as a mini show.
End of Report

Election of Officers The following members were proposed for office:
Secretary - Bede Kerrigan was proposed by Paul Barrow & Seconded by Ken Scott
Vice Chairman - Peter Wright  was proposed by Albert King & Seconded by John Douthwaite
Show Secretary - John Douthwaite was proposed by Dave Charters & Seconded by Albert King
Auction Manager - Ken Drummond was proposed by Bede Kerrigan & Seconded by Anthony King
These members were duly elected.

AOB
Auction
It was proposed and accepted that a STAMPS member should be on hand at all times to help out on the auction table.

Table Shows
It was decide that from next year (2009) each exhibitor would be allowed one entry only at each table show. Everyone entering would be given  one point, and the first four placed be given extra points; 4 points for first, 3 points for second,  2 points for third and one point for fourth. No point would be give for judging and all members would be expected to judge.

Quiz
No changes but it was hoped that more general knowledge question (50%) would be set.

Meetings
I was suggested that the stairs leading up to our meeting room were too steep and high for some members and therefore a ground-floor meeting place should be considered. The difficulties of finding suitable accommodation were discussed and Bede said he would look into the matter.

Presentation
Table Show Champion: Robbie Kirkup
Quiz Champion: Robbie Kirkup
Aquarist of the Year: Amy Charters

In his absence Paul Barrow was praised for his work on the outstanding Website & Annual show.
The AGM closed at 8.45 and the members present took part in the annual Christmas Party.

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STAMPS AGM, 11th December 2007

Minutes of Last AGM: None were read out, as this was the first AGM of the club.
Chairman's Report: The Chairman reported a good first year for the club. He said the club had made a good name for itself in the field of organising shows, auctions and helping out a shows throughout the north and Scotland.
Secretary's Report: The Secretary was full of praise for the members' attitude towards other societies. He said they had made STAMPS known throughout the country because of their willingness to get stuck in. He read out a list of successes on the show bench also which include 6 best in shows, and 5 championship classes as well as winning the Three-Rivers Championship, coming 3rd in the YAAS Fish of Fishes at B.A.F. Champion of Champions.
Treasurer's Report: The Treasurer reported a healthy bank balance despite a lot of outlay during the year. He said thing were looking good for a successful show and auction next year.
Vice Chairman/TTAA Delegate's Report: He reported that the club's suggestion that the TTAA Open Show should be the last in the year to allow the maximum number of fish to be entered for the Three Rivers went down well at the meeting. He also said the TTAA Committee were also considering the suggestion that they swapped show dates with use to accommodate the proposal. 
Show Manager's Report: The Show Manager reported a well-attended first open show. He said some mistakes were made in the organisation but these would be addressed next year. He went on to thank all those involved in making the show the most successful in the TTAA region. He also put to the floor a proposal that the auction should retain the pre-booking scheme for those who wanted to book their lots in early. 
Election of Officers The following members were proposed for office:
Chairman - Ken Scott was proposed by Paul Barrow & Seconded by Bede Kerrigan
Treasurer - Ken Scott was proposed by Albert King & Seconded by Paul Barrow
PRO - John Douthwaite was proposed by Wendy Charters & Seconded by Ken Scott
These members were duly elected.
AOB
Proposed show date - 11th May 2008
Proposed auction date - 7th September 2008, Ken & Bede are to approach the Charles Young Centre to book these dates.
Key Rings - the Treasurer was given the go ahead to purchase a quantity of these for next year.
Perpetual Show Trophies - it was felt that these were too much trouble to police. Robbie Kirkup offered to provide one for the next open show.
Ryedale Link Date - the decision for this date was held over until early next year.
Social Night - the decision for this date was held over until early next year.
Bank Balance - it was decided to retain a maximum of £500 in the bank account, the rest going to charity.
Changes to Constitution - the following amendments were agreed:
Voting for Chairman, Treasurer & PRO would take place in odd years and voting for Secretary, Vice-Chairman, Auction secretary & Show Secretary would take place in a even years.

After the AGM the Constitution & Club Committee are as follows:

END OF 2007 AGM REPORT

Post Auction Meeting 15th May 2007

Both the Treasurer and PRO resigned their positions and these were taken over by Ken Scott & Bede Kerrigan respectively.

Constitution Meeting, 7th  February 2007

The following members were elected to the Constitution & Club Committees